besa haxhaj

* Provided complete administrative support to General Manager. * Drafted meeting agendas * prepared monthly board books for distribution. * Managed contract negotiations with office vendors and service providers * typed correspondences from dictation and hand-written documents. * First point of contact for visitors/tenants * responsible for meet and greet. * Received and screened high internal and external call volume * scheduling and heavy calendar management for senior management * follow-up calls * confirmations and distribution of meeting materials. * Handled broad range of daily operational activities * coordinated conference rooms and meal arrangements * processed and tracked expense reports and reimbursements * produced letters, memoranda, presentations, reports as necessary * proofread documents for appropriate grammar, punctuation and spelling.

* Edona Realty, LLC * Negotiated the purchase of office supplies and office equipment * designed and implemented office policies. * Handled travel planning including airline reservations, hotel accommodations and car service arrangements * handled high call volume and e-mail communications. * Managed contract negotiations with office vendors and service providers * ensured filing systems are maintained and up to date * distributed mail, sorted and prioritized * arranged for messenger and overnight package services.

* Assisted General Manager with complete administrative support. * Handled extensive calendar management and scheduling * served as liaison between tenants and management * handled incoming and outgoing calls * meet and greet with clients and visitors. * Produced and maintained presentations for project management department * provided assistance with calendar management in Microsoft Office. * Prepared and typed all correspondence- memoranda and letters in an accurate and timely fashion. * Maintained departmental records, spreadsheets/databases, filing, copying, and distribution * coordinated meetings- room bookings, including any resources required.

* Siga Technologies, Inc., New York, NY 4/2014-Present * Executive Assistant to CEO * Provide critical high level support to CEO. * Collaborate with vendors, staff and senior management to make sure information is communicated effectively. * Resolve critical issues in deadline driven, fast paced environment. * Coordinate travel and prepare itineraries for business travel, including air and ground transportation, hotel reservations, and dining. * Routinely coordinate complex meetings, conferences, appointments and calls with both internal and external people. * Monitor CEO e-mails and screen and route incoming phone calls, responding. * Meeting preparation through advance generation of meeting attendee bios and company overviews . * Provide routine assistance to the CEO, including: daily time entry, filing, creation and updating contacts in outlook.