barbara kimpton

Sales, stock handling, customer service.

Sole office support. MYOB data entry/processing and payments of accounts, banking, mail and supplies, collating employee timesheets and processing payroll, invoicing and quoting/reporting. Generating and maintaining data entry for profit loss spread sheets for client jobs, reconciliation. Preparing contracts for clients, filing, maintaining the computer network and server backup. Importing, emailing photos for clients and jobs to relevant people. Assuring all emails are addressed quickly and efficiently. Arranging for tradesmen to quote and subsequently repair customer’s residence. Organise plans, quotes and various queries in relation to the job. Assisting staff and booking appointments as required with clients and tradesmen. Maintaining the efficient running & backup of all data in the office. Ensuring all vehicles are serviced with the vehicle /machinery register being kept up to date.

Banking, mail and office supplies, collating timesheets and processing off to head office, provide accounting assistance, invoicing and quoting. Responsible for debtors, and managing client’s details. Organising reports and work in regards to online submission of insurance claims as well as submission of photos showing insurance related damage. Preparing contracts for clients. General office duties, maintaining the computer network and assisting with any staff queries in regards to the computer network, server backup and ensuring everyone's computer is running efficiently. Scanning computers for viruses and spyware and dealing with them as needed and reporting relevant issues to management. Arranging for tradesmen to quote and subsequently repair customer’s residence. Organise plans, quotes and various queries in relation to the job. Assisting staff and booking appointments as required with clients and tradesmen.

Caring for guests/visitors needs, ensuring that other office member needs are met, taking accurate notes/memos for relevant staff and redirecting calls the the required staff in an efficient and timely manner. Matching purchase requisition forms to invoices and then entering this accounts payable data into SimPro online software, filing, scanning documents and archiving these documents as required. Deciphering and compiling reports of site visits and submitting to relevant clients

Opening and closing of the business, managing and directing staff, supervision of trainees, banking, accounts/data entry, reconciliation. Responsible for accounts payable and accounts receivable. Maintaining the computer network and assisting with any staff queries, ensuring everyone's computer is running efficiently. Monitoring email and updating the company website as required, compiling and proofing advertising for clients, both television and newspapers in several towns and relaying these details to my ad reps in both television and newspapers. Adding customer details and photos to our website database. Emailing files to clients or newspapers as requested. Maintaining the database for clients and their customers. Ensuring welcome letters, thank you letters are sent as needed to client's customers. Creating flyers, newsletters and discounts for clients. Making call-backs to clients customers ensuring they are satisfied and appointments are running smoothly.

* Assisting in preparing and maintaining contracts and proposals, recruiting personnel * Entering computer data * Making travel arrangements * Maintaining the office calendar * Organising correspondence and office meetings * Performing secretarial duties for sales, customer service, and purchasing, Scheduling appointments in a timely manner * Typing correspondence * Preparing employee payroll and banking as required. Reception duties, invoicing, statements and handled customer queries. I informed relevant staff of customer orders and made sure they were filled. I have also created computerised forms, reports, spread sheets, flyers, newsletters, and correspondence as well as public service announcements. Researched and purchased computer system, phone system, furniture, and other office needs as required.

Accounts receivable/payable, reconciliations, reception, office administration, cash handling, job scheduling, invoicing, data entry, scanning, filing...great job, great team...