barbara karasinski

* Performs online financial applications * billing/reimbursements and prepares a variety of external vendor billing, internal billing for departments, students and staff * including individual reimbursements, corporate card travel reimbursements, and account receivables. Responsible for maintaining the financial office files and assisting with records management

* Harvard University * Benefits and Compensation * Staff Assistant II (Temp Position) * November 2011-November 2011 * Liaison with staff, faculty, students, visitors . * Provided general administrative support including, financial transactions such as web vouchers, reimbursements, P Card settlement, * Ordered supplies from vendors * Maintained and kept inventory of office supplies * Provided general administration in creating and preparing binders, maintained general office files, general correspondence using email, scanned documents * Handled confidential materials.

* Bruce Hay, Gillian Lester, Jacob Gersen * Liaison with students, faculty, and teaching fellows. * Provided general administrative support including, financial transactions such as web vouchers, reimbursements, P Card settlement, maintained faculty budget, updated faculty * Web pages and course Web Sites, telephone coverage, email correspondence. * Maintained electronic and hard copy files for Clerkship letters, prepared letters accordingly, uploaded letters to OSCAR WEB Site for submission to local and Supreme Court judges, * Prepared course related materials, maintained confidential files, prepared grade sheets and submitted to the Registrar's office. * Extensive scheduling of domestic and international travel * Ordered supplies, maintained files, composed correspondence, scanned documents, * Maintained Excel spreadsheet of annual Phillip Roth newsletter and performed Mail Merge for mailing, * Scheduled catering/rooms for classes, workshops, seminars

* Provided coverage for a busy reception area,while greeting and announcing customers and suppliers. * Managed a very busy 25-line Meridian telephone system and 10 line paging * Coordinated the delivery of customer orders. * Provided support to senior management and provided support services for up to one hundred staff employees, such as the distribution of mail and ordering supplies. * Developed a delivery system to work in conjuction with the pre-exisitng delivery sysem. * Reconciled daily, “jobs shipped” report to actual job tickets received. * Assisted in processing of customer invoices/statements and corresponding job tickets. Assisted with daily computer report distribution and Accounts payable.

Provided administrative duties which included, QuickBooks, filing, sorting and distribution of mail, Internet research and scheduling meetings. Provided household services which included, cleaning, errands, organizing household items.

* Stein Jacobsen, Ann Pearson/Department Colloquium Coordinator * Provided general administrative support, such as Web vouchers, reimbursements, P Card settlement, telephone coverage, email correspondence, course materials, ordered supplies and scanning documents. * Handled confidential materials. * Extensive scheduling of domestic and international travel. * Maintained electronic and hard copy files, Grant submissions, reconciled and processed detail listings and financial reports. * Liaison with students, faculty and teaching fellows. * Maintained the EPS Colloquium Series for the academic year: first point of contact for visitors, maintained Colloquium Series Excel spreadsheet, coordinated catering and IT * services, scheduled visitors meetings, created and designed posters/announcements downloaded announcements on the EPS Web Site.

* Liaison with students, faculty, and teaching fellows. * Provided general administrative support including, financial transactions such as web vouchers, reimbursements, P Card settlement, maintained faculty budget, updated faculty * Web pages and course Web Sites, telephone coverage, email correspondence. * Maintained electronic and hard copy files * Prepared course related materials, maintained confidential files, prepared grade sheets and submitted to the Registrar's office. * Extensive scheduling of domestic and international travel * Ordered supplies, maintained files, composed correspondence, scanned documents scheduled catering for classes. * Supervised eight research students on a daily basis. Maintained time sheets, hourly wage forms, scheduled and lead weekly meetings, distributed and maintained work flow,

* Liaison with students, faculty, and teaching fellows. * Provided general administrative support including, financial transactions such as web vouchers, reimbursements, P Card settlement, maintained faculty budget, * Maintained electronic and hard copy files * Prepared course related materials, maintained confidential files, prepared grade sheets and submitted to the Registrar’s office. * Extensive scheduling of domestic and international travel * Ordered supplies, maintained files, composed correspondence, scanned documents, scheduled catering for classes.

* Provided administrative support for two visiting professors that included, email correspondence, telephone coverage, processed copy write clearances, * Processed invoices and Internet research * Typed, edited, updated and micro-processed all letters of correspondence, lecture notes, and research material, processed confidential material. * Scheduled appointments, scheduled student hours and exams, and proctored examinations, maintained calendars, scheduled domestic and international travel and accommodations. * Handled confidential material. * Effectively worked as an liaison with teaching assistants, research assistants, faculty members.

Harvard Law School Program on Negotiations: Provided general administrative support including, event planning, Harvard Financial Applications, Web Vouchers, HCOM, PeopleSoft for Time and Labor Groups, reimbursements, P Card settlement, paid invoices, provided telephone coverage, email correspondence. Harvard Graduate School of Design: Provided general administrative support including HCOM, PeopleSoft for Time and Labor Groups, entered student time and hours in PeopleSoft, maintained time sheet accrual, data base entry, provided assistance in event planning Harvard John F Kennedy School of Government: Provided general administrative support including front desk support for 100 plus people, liaison with students, faculty, and teaching fellows, telephone coverage, email correspondence, distribution of mail, organized and maintained mailing of formal letters and packages. Maintained and organized library resources