Barbara Gonzales

Contributed to the successful transition from Deltek Vision to Deltek Vantagepoint, including data migration, configuration of revenue modules, and training of cross-functional teams. Developed and implemented a custom Power BI dashboard to automate and visualize revenue recognition metrics, enhancing accuracy and enabling real-time insights for leadership. Managed full-cycle revenue accounting for over $500M in annual revenue across multi-phase US and International projects, ensuring compliance with ASC 606. Collaborated with project managers to align project milestones with billing schedules, improving forecast accuracy. Reviewed and analyzed complex client contracts (fixed fee, T&M, POC), ensuring accurate revenue recognition and adherence to internal policies. Shortened month-end Revenue close cycle by 20% through process automation and improved integration between Deltek and reporting tools. Led training and mentoring of junior staff, fostering a culture of accountability and continuous improvement within Revenue.

As a Senior Revenue Accountant, I managed complex revenue operations across U.S. and international entities, ensuring compliance with ASC 606 and supporting accurate, timely financial reporting. Lead monthly financial reviews, analyzing revenue forecasts, backlog, pipeline, and project performance to support leadership decision-making. Maintain and evaluate revenue recognition processes, including detailed contract analysis and adjustments aligned with GAAP and ASC 606. Collaborate cross-functionally with Legal, Billing, AP, and IT to assess revenue implications of evolving contract structures and system updates. Prepare and review key month-end journal entries, including revenue accruals, AR provisions, and reconciliations of all revenue-related accounts. Serve as a primary contact for external auditors on revenue-related matters, ensuring successful audit outcomes. Contribute to policy development by researching complex accounting topics and helping implement new standards and procedures. Support a fast-paced close process while maintaining high accuracy and compliance standards.

As a Project Accountant, I worked closely with Project Managers and cross-functional teams to ensure financial accuracy, timely reporting, and smooth project execution. My role was critical in supporting project success through detailed financial analysis, tracking, and communication. Provided detailed financial reporting and analysis to Project Managers, ensuring up-to-date insights on job costs, reimbursable expenses, budgets, and percentage-of-completion accounting. Oversaw work-in-progress and revenue recognition in compliance with ASC 606, ensuring accurate financial reporting and cost recognition. Served as the primary point of contact for Project Managers, Clients, and Consultants, ensuring efficient communication and timely billing. Maintained and tracked project contracts, budgets, fee structures, change orders, and authorizations, ensuring all project records are current and accurate. Supported project forecasting by collaborating with management to review and update project budgets, labor plans, and financial projections. Review and processed consultant invoices, ensuring they’re accurate and aligned with project contracts, and request revisions as necessary. Lead special reporting for internal and external stakeholders, including Pay Apps, Utilization reports, EBO reports (SBE/MBE/WBE), time sheets, and lien waivers. Analyzed unbilled details to optimize billing and reduce work-in-progress, ensuring maximum billing efficiency for each period. Reconciled fees and resolve discrepancies, processing invoice adjustments and managing write-offs for outstanding A/R. Mentored and supported Sr. Billing Analysts across the America West Region, managing over $70M in gross revenue, and provide guidance to junior team members.

•Build relationships to effectively coordinate and communicate with Project Managers, Clients, and Consultants in the Pacific Region to ensure accurate and timely billing; considered first point-of-contact. •Maintain, track and update contracts, job cost budgets, fee breakouts, authorizations to proceed for project-related records, including contracts, change orders and additional services. • Support the Project Manager and Management in the definition and updating of project budgets and forecasts in order to provide all necessary data. Review project budgets and labor plans to ensure that they remain updated. •Analyze unbilled detail to reduce WIP and to optimize billing possibilities for the billing period. •Provide financial analysis and reporting for Project Managers to keep them informed on status of the project, including monitoring reimbursable and job cost expenses, budgets, work-in-progress, recognition of cost

Executive Administrative Assistant • Provide administrative support to Office Director, Senior Vice Presidents, Vice Presidents and entire office by coordinating meetings, travel and various IT solutions. • Coordinate the Phoenix Office HKS.edu website, a knowledge management system used by all employees; was first coordinator without an architect title. • Create office efficiency such as: organizing paper files for hundreds of current / past projects and convert the system into electronic filing; reduce unnecessary paper waste, learn and revamp monthly billing process and coordinate remodel of office shared spaces. Human Resources • Communicate with prospective employees; coordinate job ads in newspaper and electronic platforms; prepare offer letters; and if employment was agreed upon, process all new hire forms including identity information. • Coordinate on-boarding process, training and provided information on office behaviors. Billing Coordinator • Investigate and coordinate payments for consultants and facilities staff. • Process monthly invoices on numerous projects. • Manage owner / consultant agreements and proposals and prepare master AIA contract documents for legal purposes. • Create budgets for office functions and overall office needs. • Generate project cash flow estimates for projects. • Assist in gathering data to prepare yearly budget, including current projections, pipeline and posted expenses to include in budget decisions.

• Build and maintain relationships with clients, consultants and industry partners. • Assist in preparing Request for Qualifications proposals on potential leads. • Prepare folders and presentations for prospective clients. • Research and prepare information on projects and clients for leads. • Team support with research, data management, client coordination and timely document processing. • Wide variety of internal and external duties to support client and marketing coordination .

• Planned, assigned and oversaw the training of direct reports to meet goals and create efficiencies. • Recreated processes to become more resourceful in billing and support for customers by recommending and implementing improvements and modifications. • Directed the processing of customer billing for several thousand water and sewer customers. Reviewed and monitored all billing and cash management for group. Processed account adjustments, credit refunds and daily reconciliation batches. • Managed financial data for daily, monthly, quarterly and annual reports. Researched regulatory agency complaints.

• Acquired information on current client policies-including identity and updating personal information. Composited data for client presentations. Oversaw insurance applications and ordered client paramedical. Answered multi-line phone system, copy, fax, scan and filed paperwork Composed and sent correspondence to current, past and potential clients

• Met and exceeded company set goals while multi-tasking with a high volume of clients. • Communicated proficiently in order to be of assistance to distraught customers while attentively analyzing each situation to resolve dilemmas. • Researched and evaluated possible causes and solutions available. • Modified and input bank account information and processed or scheduled electronic payments up to hundreds of dollars

• Lead the development of converting to a paperless system. • Processed hundreds of thousands of dollars in commission checks. • Entered and updated client information and property information in database. • Routed customer calls and concerns on a multi-line phone system to correct employee while greeting customers as they walk in. Input and organized essential data in excel spreadsheets for reference later.

Leadership