Balqees Al Balushi

Document Controller at Oman Botanic Garden/ FM @ Oman Botanic Garden

About

Experienced Document Controller with hands-on experience using Aconex for document management, correspondence tracking, transmittals, workflows, and records control. Skilled in maintaining accurate project documentation, ensuring compliance with document control procedures, managing incoming and outgoing correspondence, receiving and responding to important emails, and supporting project teams through efficient information management. Proficient in document tracking, revision control, and administrative coordination.

Country

City

Oman

Industry

Government Administration

Skill

Staffing, Personnel Files, Concept Selection, Teamwork, Transfer to Production, EDRMS, Co-registration, Meter Reading, Scheduling, Daily Reports, Ethics, Hindi, English, Multitasking, Creativity Skills, Request for Quotation (RFQ), Fax, Department Coordination, Registries, Blood Typing

Experience

Document Controller at Oman Botanic Garden/ FM

Oman Botanic Garden

2013-9 - Present · 13 yrs 1 mo

Wilayat As Seeb

Core user of Oracle Aconex for distributing documents, maintaining electronic folders, and tracking the retrieval of project drawings. Handle all client document control duties for the Oman Botanic Garden (OBG) project under the Ministry of Heritage and Tourism (MOHT). Manage and track all inward and outward project correspondence. Coordinate HR activities for the FM department with the head office, including staff leave, timesheets, and personal files. Record and monitor site water and electrical meter readings. Perform professional filing, typing of letters, and general administrative support.

Document Controller

Carillion Alawi LLC, Oman

2013-9 - Present · 13 yrs 1 mo

Coordinate HR activities of the FM department with Carillion Head office – Staff leave, Staff time sheets, personal files, CV and certificates, performance development documents etc. Entering the water and Electrical meter Readings. Filing & Typing letters. Receiving & Replaying important mails. I have worked as client’s document controller (deputed) for the OBG Project of Ministry of Heritage and Tourism (MOHT). Hands-on Experience in Aconex, Including distribution of documents, Maintaining Electronic folders and directories & tracking retrieval of document and drawings. Keeping track of all the inward and outward Correspondence.

Administrative Assistant

Carillion Alawi L.L.C.

2010-2 - Present · 16 yrs 8 mos

Masqaţ, Oman

Document Controller

Carillion Alawi L.L.C.

2010-5 - 2013-8 · 3 yrs 4 mos

Coordinate procurement in the Facilities management department – Receive quotations, and invoices from contractors and record in the document register. Follow up with finance department the process of LPO and payment to contractors. Key control management – Issue and return keys with proper documentation and transaction receipts. Maintain facilities management department filling system as per procedures in the Integrated management system of the company. Coordinate HR activities of the FM department with Carillion Head office – Staff leave, Staff time sheets, personal files, CV and certificates, performance development documents etc. Arranging Meeting Rooms for Bank Muscat Staff & Clients.

Document Controller at Bank Muscat / FM

Bank Muscat

2010-5 - 2013-8 · 3 yrs 4 mos

Coordinate procurement in the Facilities management .department – Receive quotations, and invoices from contractors and record in the document register. Follow up with finance department the process of LPO and payment to contractors. Key control management – Issue and return keys with proper documentation and transaction receipts. Maintain facilities management department filling system as per procedures in the Integrated management system of the company Coordinate HR activities of the FM department with Carillion Head office – Staff leave, Staff time sheets, personal files, CV and certificates, performance development documents etc. Arranging Meeting Rooms for Bank Muscat Staff & Clients.

Documentation Cum Customer Services Executive &Import

Sharaf Shipping Agency

2009-1 - 2010-2 · 1 yr 2 mos

Oman

Handling of customers and customers data and attending calls. •Register invoice. •Filing B/L. •Returned cheaqes to the costumer. •Receive import mails. •Issue Delivery order. •Container inventory report. •Meet people. •Send discharge list. •Receiving calls. •Sending faxes and receives faxes.