Balamurugan Jayaseelan

1. ADMINISTRATION & INFRASTRUCTURE MANAGEMENT o Ensuring the availability of daily miscellaneous requirements to provide harmonious work culture to employees both in office as well as in Project Site, for day to day work progress. o Ensuring a safe and secure work environment for the employees and workers both in office as well as in Project Site. o Preparing check list for all regular and periodical activities o Supervision and bill processing of housekeeping, Canteen and Pantry Maintenance. o Checking and validating inventory for Stores, Stationery items, Pantry items and Facility requirements. o Ensuring with the Electrical Maintenance Supervisor for the Un- interrupted power supply and feasibility of Backup power. o Ensuring the online check with CCTV, AC and Fire extinguisher and confirm the same with Data Sheets. o Participating in office budgeting program for all departments. o Ensuring the company websites, all emails and social network address are online. o Tracking AMC for all company assets. Such as Computers, Printers, UPS, CCTV, Projectors and AC o Liaisoning with external agencies such as corporation, ESIC, EPF, commercial tax, EB, TEDA, Just dial and internet service provider. o Arranging meetings with clients, vendors and service providers o Timely payment/ Renewal of Office Building rentals, Mobile, telephone, EB utility Bills. o Making of infrastructure plan based on the requirements and obtaining approvals from the management o Discussing with experts and stake holders and awarding the contracts to appropriate vendors o Initial procurement of assets and other related items o Preparing checklist and ensuring that as per the list, project gets completed o Processing Travel/Tour/Petrol conveyance and Claim forms o Maintaining Office Vehicle Database : License, Insurance, FC Renewal and RC Books o Inter department communication and engagement, address employee queries regarding office management issues

Process outgoing emails o Files all correspondence o Communicate with customers, employees and other individuals to answer questions disseminate or explain information take order and address complaints o Answer telephones direct calls and take messages o Compile, copy, sort and file records of office activities business transactions and other activities. o Operate office machines such as photocopiers and scanners and computers o Recording and updating databases o Handling correspondence preparing reports maintaining office files and inventory o Prepare and process purchase requisitions and purchase orders for supplies o Select vendors, places orders and may arrange for service contract. o Ensuring suppliers are aware of business objectives. o Follows up on orders to ensure that materials are delivered on promised dates. o Maintains records and follow up files of purchases and related matters. o May inspect products received for quality and quantity to ensure adherence to specifications. o Maintain business system integrity regarding supply orders. o Assist in managing monthly / yearly order status reporting o Review and resolve supplier invoice discrepancies o Liasoning between suppliers, relevant internal departments and users. o Constant touch with suppliers and vendors in order to ensure the supplies are managed In a timely manner o Keeping a constant check on stock levels o Manage inventory of office supplies and assist in organizing office activities o Processing payments and invoices.

Assist in managing accurate billing and petty cash o Front desk, visitors and courier management o Maintaining office equipments o Provide information as general nature o Compiles and maintain an up to date telephone directory of numbers and addresses o Makes appointments o Payroll, purchase, sales and service coordination o Attendance checking