Balaji M Mohan

Worked to formulate and analyze responses to Request for Proposals (RFP’s) & Request for Quotes (RFQ’s). Follow RFI/RFP/RFQ processes and procedures utilizing electronic Sourcing Tool where applicable. Analyze the SOW, SSJ, and Vendor Quote to create a shopping cart in EBP. [Manage, Maintain and improve documentation processes] Supporting program & Project Managers / US Buyers on sourcing projects, supplier Rationalization and New vendor setups / Modification. Releasing Purchase Orders against the Catalogue list or Value contract to improve spend with preferred suppliers. Provided periodic and ad hoc spend analysis reports to Commodity Managers. Developed and prepared spend analysis for my LOB. Support/assist Program managers in terms of Budget & Forecasting. Preparing Risk & Opportunity file for finance in order to have a good AOP forecast for different finance cuts. Processing accruals with the help of Finance & PP&C tool on a monthly & quarterly basis. Contract Management. Review the Supplier contracts and involve Sourcing managers to have a new contract in place. Helping Project managers to create Capital projects every year and closing them in CPS tool. Follow-up with suppliers for invoices on a timely manner for the purchase order created during the year and capture the forecast. Additional Responsibilities: Lead the Requestor’s team from the process front and clearing the road blocks if any.  Manage the team and ensure high service delivery and execution.  Metrics Management for the team and reviewing the same with Sr. Directors on a monthly basis.  Driving the automation of reports where it is possible. Also Kaizen to improve the process.  Work with various internal teams (e.g. supply chain, IT, PP&C) to help drive tools and process improvements.  Making use of the Six Sigma tools to stream line the process to drive better results and bring more value in the eyes of stake holders [Tools like VSM, Process Map, RCA, DOTWIMP, etc]

Operational Experience: • Creation of Purchase orders [PO] both Standard & Framework orders in SAP based on the purchase requisitions created by the clients. • Initiating the required follow-up via telephone and/or e-mail with the client contact and/or Vendor for resolving any discrepancies (or) gathering required information/confirmation pertaining to Purchase Requisitions or Purchase Orders. Examples: PO Consolidation, Urgent PO, Price Discrepancy, Invoice payment before GR etc., • Carrying out all Purchase Order related activities like PO Maintenance, Erroneous Delivery management, Vendor Returns management etc., • Clearing the blocked Invoices under MRBR & GR/IR issues on the timely basis. • Accurately recording all interactions with the client contacts and Vendors in the specified tracking tools like SAP Module-Material Management, SAP Work Flow and MS – Office tools etc. • Also have the knowledge on creation of purchase requisitions [PR]. • Will pull reports like Open requisition report, general evaluation report based on the client request, etc. • AP query handling and providing the payment details to vendor and clients. • Worked on tools like Microsoft Outlook, SAP, Communicator [Inquiry Online], BPOpen.

HP is a technology company that operates in more than 170 countries around the world. We explore how technology and services can help people. HP is among the world's largest IT companies, with revenue totaling $118.4 billion for fiscal 2008. HP's 2009 Fortune 500 ranking: No. 9. Operational Experience: • Converting all assigned Purchase Requisitions into Purchase Orders within the specified turnaround time (TAT) as per the SLA • Worked for the GRIR team to resolve all the block document items which is mainly providing the resolution on the discrepancies with regard to price and quantity. • Constant communication was essential with the AP team & wear house team, thus interacting with some of the best financial managers and vendor’s manager in the world added more value to my learning experience. • Maintained the purchase orders with regard to price and Quantity issues, closing, deleting activities were also done. • GR loading activity done based on the approvals provided by the warehouse team. • Provide on job training and workshop on procurement procedure and experience to new joiners. • Identify any problem or bottlenecks that may hamper the progress of implementation of the grants by PR and discuss with the supervisor to find possible solutions. • Worked on HP’s tools like Microsoft Outlook, SAP, Communicator [Inquiry Online] HP’s image [Faxes], MALA.