Tram Anh Pham

Teaching, training Manage class Organizing annual activities for 1200+ children in special events/ occasions (education, camping, cultural activities, fundraising, sports festival, etc.)

Underwent Level 1 Youth Leader Training Assisted senior youth leaders in weekly catechetical activities Helped lead age-group programs and spiritual retreats for youth

Learning

- HR records and labor contracts management - Update social insurance information for employees - Handle onboarding, offboarding - Organize and maintain records, files, and databases - Timekeeping, annual leave management - Build administrative procedures - Provide guidance on HR policies and procedures - Manage office administrative operations - Liaise with clients, vendors, and other stakeholders - Maintain a professional and organized workspace - Handle incoming and outgoing communications (emails, phone calls) - Ensure timely procurement of office supplies and equipment.

HR Associate: - Handle employee life cycle events such as onboarding, promotions, transfers, and offboarding - Assist recruitment process: design and post job ads, announcements; collect & screen CV - Manage annual/sick leave, WFH,... and attendance tracking, timesheet - Event organization and coordination - Bao Viet private healthcare insurance (negotiate contract - maximum benefits for employees, card, claim form) - Coordinate annual health checkups for employees - Oversee fire safety and prevention. Administrative: - Office scope: 100+ people across 02 offices and 03 companies - Manage office expenses (rent, utilities, parking, cleaning, office supplies, etc.) - Manage cash fund and handle advances/reimbursements of monthly expenses to ensure they stay within the allocated budget. - Propose appropriate adjustments and improvements during operational processes. - Maintain office cleanliness and security - Build and handle the procurement process of office equipment and assets - Asset management (maintenance, repair, new purchases, storage, or disposals) - Supervise the company seal, including document management and filing. - Contact point for internal and external communication - Coordinate courier services (Viettelpost, Grab Business) - Build and train the internal systems (AMIS: Wesign, HRM) - Vendor management - Manage supplier quality control - Oversee office fit-out and interior design projects - Monitor lunch orders and office beverages - Book flights and hotel accommodations for business - Ensure the smooth operation of the office and handle general administrative tasks. Accounting: - Support audit and tax documentation preparation - Verify business expense reports - Organize and maintain related accounting files - Manage company credit card and related transactions - Conduct year-end inventory checks.

Operations: - Responsibility in all Administration contracts - Office scope: 450+ people, 03 offices, 03 buildings - Ensure safety, security, hygiene, following 5S process and discipline in the workplace - Manage and update the information of 450+ vehicles/ elevator cards in 03 buildings - Support fit-out & renovation new office - Coordinate to organize cultural activities, collective cohesion movements, prepare party, and company events - Liable for the onboarding process - Make business travel arrangements, visa, car, accommodation and delivery - Maintain Office facilities as needed - Coordinate the inventory and assessment of assets according to the annual plan - Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs. Payment & Purchasing: - Monitor payments of office facility expenses and others, ensure pay on time - Maintain payment related reports to ensure it is up-to-date and accurate - Update the related status payment process for purchase orders and manage goods/ services delivery in accordance with agreed schedule - Discuss with finance, legal & accounting departments in terms & conditions about the contracts and manage document filing/ payment/ contract - Liaise with external partners to respond to their inquiries and monitor contract and payment status - Make purchase plans - Negotiate timeline, quantity, payment and return terms - Evaluate to review or renew the contract.

- Perform office administrative tasks - Timekeeping, leave record - Manage and provide tenant services - Ensure security, safety and hygeine of the building - Monitor and operate car parking system (estimated: 1500+ vehicles) - Purchase order as required - Manage data & export/ import inventory of equipment, supplies, tools, stationery, etc related to operations - Coordinate and monitor service quality - Training on applications and utilities of the building's office - Manage, organize and store documents, contracts, and forms (hard and soft copies) - Check and evaluate the condition of facilities and operating equipment - Coordinate work with related departments - On duty at the reception desk - Reply, announce or communicate via email/phone - Support internal events and activities. * Achievements: - Staff of the year 2021 - Fire protection certificate

- Analyze financial report /data - Double-check the content data of reports (soft & hard copy) to detect errors and inconsistencies - Travel for work: stocktake, check document/ inventory - Arrange documents, translate & bind reports.

Consult, guide & offer services (movies, food and beverages, promotions) for customers, support team.

Consult, guide & offer services (movies, food and beverages, promotions) for customers, support team. * Achievement: Staff of the month (Smiling)