Ashley Davenport

Provide support and assistance across a number of roles in support of a fast-growing small business engaged in a broad range of scientific and engineering services to aerospace and defense customers. Work directly with the CEO and Program Managers to provide support across the areas of Human Resources, Contracts Management, Facilities Security and Administration. Assist in the recruitment process; conduct job analysis; conduct new employee orientation including company policies, procedures, benefits, and exit interviews, reviewing and/or completing all related documents; prepare and maintain employee records and files using Deltek GCS. Assist supervisors with employee counseling, disciplining and terminating-for-cause actions. Assist employees in resolving pay and benefits problems, review/prepare reports in coordination with the corporate staff. Maintain knowledge of legal requirements and government reporting regulations affecting industrial security functions and ensure policies, procedures, and reporting are in compliance. Review and send personnel security questionnaire, (PSQ’s) for Initial clearance or reinvestigation in JPAS, enter new hires, generate RRUs and Incident Reports as well as out-process employees. Administrate major contracts of various types to include FFP, T&M, IDIQ, and Cost plus. Understand Federal Acquisition Regulations (FAR), Federal Travel Regulations (FTR), and GSA guidelines. Manage contracts in coordination with program managers through completion of bid, request for proposal process and contract award. Monitor funding to alleviate at-risk situations. Ensure that RFP’s are vetted and free of organizational conflict of interest prior to proposal submission. Examine CDRLs, performance requirements, and delivery schedules to ensure accuracy and completeness. Negotiate Non-Disclosure Agreements, Teaming Agreements, and contracts.

Promoted to Contracts Administrator to help department get back on track after large turnover. I started with organizing the contracts and designed a filing system hard copy and electronically that later became implemented by entire site. I continued support with duties of preparation of contract files, submitting award notifications, filing proposal and award documentations, internal contract compliance file audits, contract closeouts, prepared bid packages, support proposal reviews and submissions by reviewing documents, negotiated with government contracting office including fixed price, cost-plus-fixed-fee, and Time and Material contract types, completed all required pre-contract documentation, monitored contract deliverables, prepared or updated contract reports, monitored contracts for additional funding and/or descope modifications, and created and maintained all agreements with customer.

Executive Assistant to the Vice President of Operations. I scheduled daily/recurring meetings and conference calls, coordinated travel (Domestic/International), was responsible for ordering office / marketing supplies for operations department, coordinated Managers/Supervisors weekly schedules, coordinated weekly/monthly status reports to President of the company, processed and completed expense reports for VP, Operations and direct reports, coordinated and scheduled various operations meetings. I was also a part of the Lean Six Sigma team and a member of EMCAP (Employee Morale and Community Awareness Program).

Executive Assistant to the President of the Power-train division and management team. I collected and distributed key financial data for P ED NAFTA to Management Team, managed inbox, calendars of managers, and meeting invites, arranged travel and accommodations, planned corporate events outside the office, processed expense reports using the EZ-Suite/EZ-X tools, processed new employees/co-ops/employee status changes, tracked status of objectives for Key NAFTA Metrics (financial, quality, training, Performance Dialogues, etc.), and prepared/updated customer and internal strategic presentation materials.

I worked as a co-op student performing task for a Quality Data Manager. Some of these tasks included updating data with Strategic Manufacturing Planner, creating Engineering Changes Notices, updating Departmental Reviews, updating Quality Control Plan, updating/creating People Focus Practice, track General Motors Time Keeping System reports, quality Engineers contact for Engineering permit preparations, maintaining Problem Reporting & Resolutions – Customer contact, creating Five Phase Problem Solving, including 3-Legged 5 Why Reports, maintaining/creating Monthly Quality Metrics for site, update Process Failure Mode Effects & Analysis, audit responsibilities for Key Customer Satisfaction Operations, maintaining Top Five Scrap Reports, updating Engineering Permits, responsible for creating electronic purchase requisitions for engineers. One of my main projects was to convert all engineering set-up spreadsheets over to excel. This project lasted six (6) months.