Muhammad Asaad Jamil - Head of Project Management Department-Shaukat Khanum Memorial Cancer Hospital

 Establish and maintain project management standards, processes, and methodologies to ensure consistency and alignment with organizational goals.  Oversee the organization's project portfolio, including project selection, prioritization, and resource allocation. Ensure that the project portfolio is balanced and aligned with strategic priorities.  Coordinate with Business, structure and arrange business review with Business and leadership  Provide leadership, mentorship, and guidance to project managers and project teams. Foster a culture of collaboration, accountability, and continuous improvement within the project management function.  Establish mechanisms for monitoring the progress of projects, tracking key performance indicators, and reporting on project status to stakeholders and senior management.  Oversee resource allocation, budgeting, and financial management for project initiatives. Ensure that resources are effectively utilized and that projects are delivered within budget.  Establish the quality assurance standards to meet the required quality standards.  Develop and implement risk management processes to identify, assess, and mitigate project risks. Ensure that risk management practices are integrated into project planning and execution.  Collaborate with cross-functional teams across the organization to ensure all the stakeholders are well informed on the ongoing projects.  Work with contractors, consultants, and vendors to ensure the smooth execution of the projects.  Drive a culture of continuous improvement in project management practices. Identify opportunities for efficiency gains, process optimization, and technological enhancements.  Review the current organizational project management infrastructure to ensure the organization uses the most updated project management tools.  Ensure the project management staff receives project management training to enhance the project management capabilities.

 Established PMO office to device strategies for project, program and portfolio management.  Developed standards to make sure projects are properly planned, initiated and executed as per the scope, implemented as per the requirements, and completed within the given time and budget and as per the set quality standards.  Developed processes to optimize governance, transparency, and performance in programs and projects.  Introduced guidelines to make sure projects are completing using the 'best practice' project delivery approach.  Responsible to bring improvements in project management methodology to ensure projects are delivered as per the scope, schedule and budget.  Responsible for providing the trainings to project manager to develop project management skills.  Responsible for project governance by managing the resource requirements, project dependencies and policy implications (organizational and client).  Maintaining the knowledge base (lesson learned, risks, assumptions, constraints) to help executing the future projects.  Making sure requirements (business, stakeholder, functional and non-functional) are properly documented.  Responsible for making sure the data provided to the higher management is accurate and reflects the progress of the projects.  Coordinating with senior management to achieve financial and strategic goals.  Working with IT director to implement the Agile approach to software delivery and development of 5 year IT strategic plan.  Overseeing the multiple scopes of work against the timelines, resources and organization strategy.  Assist in managing the work cross functional teams and vendors and contractors.  Responsible for making sure project artifacts are developed as per the project management guidelines.  Responsible for developing the understanding between the higher management and PMO/IT team.  

 Developing the project charter, defining the scope of work with the sponsor and finalizing the scope statement.  Developing the project plan in consideration with the scope of work and the availability of the resources.  Developing the communication plan for effective communication with the stakeholders.  Working with operational and functional managers to get understanding for core business functions.  Coordinating with IT section to develop the IT asset list.  Developing the Risk Management plan.  Foresee the effect of risks and make necessary changes to project scope, schedule and cost.  Coordinating with the consultants for implementation of security controls on all the IT assets of the hospital.  Monitoring the internal and external penetration testing.  Pro-actively looking into the possible risk and maintaining the risk register.  Maintaining the issue log and lesson learned.  Conducting progress review meetings with the client.  Making sure the tasks are assigned the right resource based on skill set and experience level.  Communicating the project progress, issue, and risk to the stakeholders.  Making sure the resource availability and allocation to reduce the lag time during the project activities.  Coordinating with Cisco, TrendMicro on security operation center and SEIM solution.  Maintaining the project documents and updating the organizational process assets.  Developing the project closure report.

 Defining the scope with the sponsor and finalizing the scope statement.  Managing the Implementation of hospital information management system to ensure project goals are met.  Coordinating with the end user to understand their processes to make sure right requirements are collected.  Developing the implementation schedule by coordinating with development manager.  Develop and execute the communication plan for timely and effective communication within the stakeholders.  Optimizing the relationship with the client to ensure successful implementation.  Making sure the timely completion of the project as per the budget and schedule.  Responsible for providing consultation to mitigate the project issues and risks.  Nurturing communication between all the stakeholders.  Keeping all the stakeholders involved in the project throughout the project life cycle.  Making sure the responsibilities are delegated to the appropriate resources in a timely manner.  Responsible for identifying the resources to make sure adequate support is available as per the project plan.  Proactively anticipating the project risks and informing the client for possible changes to project plan.  Making sure the tasks are arranged as per their priorities and dependencies to avoid the lag time in the project.  Critically monitoring the project work load to assess the need for required resources.  Addressing the issues for project team performance and conducting team building activities.  Effectively working with functional and operational managers to resolve issues and conflicts.  Following an effective follow-up plan to make sure project activities are performed as per the project schedule.

Key Responsibilities • Design, develop, implements and maintains student systems including (Admissions, Registrations, General Person, HR, Financial Services, Administrations, Catalog, Transfer Credit Articulations) using Oracle Forms and Oracle 10g Database. • Analyzing the system to define functional and interface design specifications. • Responsible for testing programs to meet specifications. • Code and document new programs, maintain already written programs that require a high degree or proficiency and coding expertise. • Design user interfaces (input, output, and dialogue) to computer systems. • Coordinate with Database Administrator to enable smooth transfer of data between academic administrative areas and web interface. • Review and present proposed systems solutions for approval. • Participate in meeting with project team members. • Coordinate with systems administration to move the application software from testing to production. • Design and test system prototypes. • Develop and guide systems testing and conversion plans. • Analyzing and studying the business requirements for the new or improved systems. • Translating user’s business requirements into a functional and interface design. • Carry out the entire systems development lifecycle. • Support the installation and maintenance of any vendor supplied software.

PROJECT MANAGER for Transfer Credit Articulation System (TCAS Phase-II). Project was completed on time and on budget. Responsibilities included interacting with all the stakeholders, managing a team of 13 professionals, arranging and facilitating the kick-off meeting and project status meetings, presenting the project to the PMO and senior management. I completed all the project phases including, presenting the business case, preparing the project charter, determining the scope and budget, execution, monitoring, and closing the project. Key Responsibilities • Identifying all the possible stakeholders. • Collecting detailed requirements based on the information taken from project charter and creating the detailed project plan. • Developing, managing and leading the project team and managing co-ordination in the working groups. • Working with project team and project management team to ensure that project meets business needs. • Getting final approval of the design specifications. • Creating and maintaining the communication channels. • Identifying and recording project risks and conducting qualitative and quantitative analysis. • Managing and controlling the scope of the project and monitoring the project progress and performance. • Defining and managing the user acceptance testing programs. • Providing status reports to sponsor and concerned personnel. • Regularly managing the project deliverables by validating them against the project scope baseline. • Participate in meeting with project team members. • Colleting and recording lesson learned throughout the project life cycle. • Preparing the detailed project and project closure report.

Worked as Team Lead on the Business Process Review project. This project was needed to upgrade the current student information system as the current system was not enough to support the business practices and new requirements of the University. Key Responsibilities • Maintain work break down structure, schedules and plans. • Conduct Bi-weekly meetings. • Reporting on meetings. • Handling BPR team mailing list. • Update Innotas, and ITS plone site. • Report to project manager on project status. • Receive project activity start and completion report from business analyst. • Coordinate with consultants of the project. • Send out project activity list.

Worked as systems analyst on Gap Analysis. Main area of responsibility was to conduct a thoroughly gap analysis between the modified student information system with the baseline systems. The area of analysis was consist of student academic History, accounts receivable , admissions, course catalog , class schedule, general student, validation, recruitment and registrations.

Key Responsibilities • Transfer data from Access database to Oracle Database and create new Oracle forms / reports necessary for the project and modifying the existing forms. • Creating and supporting technical specifications and design document and preparing the design for custom forms. • Reviewing / analyzing and modifying the project proposal according to the requirements of the project and registry department. • Creation of GANTT chart, timelines and task list. • Analyzing all the supporting material to get the better understanding of manual processes that the Registrar Office uses to perform transfer credit articulation. • Testing the current system to understand how it works and what changes we need to make it functional according to the requirement of the project. • Analyzing the flow of data between the forms and tables in articulation process. • Code fixing, Changes, response to user testing

JOB DESCRIPTION: Responsible for the tutoring of Athabasca University students registered in the course listed on the Notice of work Assignment. Tutoring includes discussing course content and motivating students, evaluation assignments, and performing record keeping and administrative duties. COURSE TUTORING:  Systems Analysis & design  Database Management Systems RESPONSIBILITIES / DUTIES • Maintain knowledge and understanding of the content and structure of the course. • Contact assigned students regularly. • Evaluate student’s assignments and projects. • Maintain student records according to the established guidelines and rules. • Demonstrate a working knowledge and understanding of the policies and procedures of Athabasca University. • Maintain mastery of the course being tutored by working through all materials and confirming with the supervisor an answer key and marking scheme. Maintain regular availability for consultation with the supervisor by phone or email.

Key Responsibilities • Development and maintenance of administrative information systems using Oracle and developer on UNIX, VMS and networked microcomputer systems. • Maintain and administer the software and its standards. • Perform systems analysis and responsible for full lifecycle of application systems in the University. • Provide consultation to staff on application packages and administrative systems. • Provide training to the new employees on the different aspects of the systems. • Maintain log of all completed, in progress and outstanding new systems development. Provide assistance with preliminary project planning, project organization, and project implementation schedules by assisting with the development of proposals and estimates resource requirements.

Worked as Oracle Developer to analyze and develop software using Oracle 8.x, develop 6 and designer 2000 ver 6. Key Responsibilities • Analyzing and developing systems / software. • Developing and directing software system testing procedures, programming, and documentation. • Design user interfaces (input, output, and dialogue) to computer systems. • Design data collection forms and techniques. • Debugging the forms and procedures.