Arinah Asril

• Responsible to entire Office Administration, Monitoring of the Office General Repair & Maintenance, Insurance Renewal, Stationery Management, Office System, Equipment and Etc • Monitor Office expenses incurred against the approval budget • Monitor, Coordinate and Prepare documentation for new applications/renewal of the company license/permit • Maintain a proper record & movement of the office fixed asset • Collaborate with Finance, Hr, Operation & Logistic Team • Assist in production forecast and timely purchase of packing and raw material • Undertake all sourcing/purchasing activities for non-supplies item and administrative task • Work closely with supplier for enquiries, price negotiation, contracts and credit terms • Involve in Cost Management and Costing Calculation • Issue Purchase Order, Track Order and ensure timely delivery • Serve as main in-house IT support for various level of user in a timely and effective manner • Serve as a primary contact with vendors in contract and agreement management and MIS for all system operations and maintenance • Perform ad-hoc task or any other task assigned/required by the management • To arrange all event management for any festive celebration and staff team building/outing • Monitor office cleanliness and tidiness • Monitor inventory office stock for stationery & pantry items

Manage company licensing and regulatory documentation. Coordinate recruitment, interviews, onboarding and employee documentation. Handle procurement activities from sourcing to supplier negotiations. Monitor office operating expenses and procurement budgets. Coordinate corporate events, meetings and management travel. Oversee worker hostel operations and compliance. Serve as internal IT support for office users. Manage vendor contracts, maintenance schedules and office facilities. Ensure workplace safety, emergency evacuation planning and office compliance. Improve supplier relationships through effective negotiation and service management.

Answering incoming calls, outgoing calls and support buddies system with APAC office Arrange courier for shipment internal and external document. Monitor and arrange for room booking, meeting, pantry and event management. Collaborate with security team, account team, logistic, procurement and HR team. Monthly prepare contractor-servicing schedule for office maintenance. Monitor and prepare schedule for office cleaners to ensure deliver job responsibilities and performance for office cleanliness and hygiene. Prepare screening and RAB for office cleaners. Assist purchase requisition renewal by using SAP Business Client- Finance E10-070, for APAC and HQ.  Follow up invoice from stakeholder and negotiate quotation price for business continuity Ccure and CED access for badges activation. Monitor Visitor Access Form tools with security compliance.  Prepare season parking card, transportation and business card request. Completing preventive maintenance requirements; schedule for repairs; maintaining equipment inventories; evaluating new equipment and techniques Monitor inventory stock item for first aid, pantry, stationeries, and etc for office use. Provide admin session briefing for new comer by monthly Recordand filling admin document for audit purpose. Daily floor rounding to check maintenance problem and inventory stock Update anchor floor list by monthly and BCP responsible person Arrange training for First Aider and refresher. Handle for fire alarm training and give announcement to all staff. Work together with office security for office safety and business continuity. - Handle for company phone management and subscriptions KL and APAC office - Assist for physical event management request from host pre,during and post. - Handle for staff travel and transportation

- Supervising administrative staff and dividing responsibilities to ensure performance - Create and update records and databases with personnel, financial and other data - Checks cleanliness of lobby and public areas, lights and as well as front office staff in proper and orderly appearance and behaviour - Organise and schedule meetingsandappointments - Develop administrative staff by providing information, educational opportunities and experiential growth opportunities - Ensure operation of equipment by completing preventive maintenance requirements;calling for repairs; maintaining equipment inventories; evaluating new equipment. - Greet customers warmly and ascertains problem or reason for calling - Collect all invoices, make a documentation for any event activities, and submitted to account department.

Supported Customer Service and Sales operations. Maintained administrative databases and documentation. Organized meetings and company events. Coordinated invoice documentation with Finance. Managed office facilities and equipment maintenance.

- Intermediate use Sql for record, invoice, payment, general ledger and others - Intermediate use Microsoft Excel for general ledger. - Filling document for audit. Write cheque for supplier and customer. - Assist to run any tournament. - Monitor scoresheet usage during tournament. Take part for tournament announcer. - Venue setup and preparation for tournament. - Tournament time under control

Assisted with accounting records and SQL database updates. Prepared audit documentation. Supported tournament administration and event operations.

- Key in data for touch n go and auto pass record - Update data at domain software - Record and filling all data, document for account review - Use Microsoft Excel, Words and Power Point Professional in communication with customer and supplier

Managed operational data and documentation. Updated transport records. Supported customer service and accounts administration. Prepared reports using Microsoft Office.

Relevant studies: Human Resource Management, Administration, Accounting, Marketing, Organizational Behavior, Financial Management.