Anne-Marie Nicola

-Managed complex calendars, travel logistics, and email correspondence for four senior partners. -Prepared accurate billing reports and processed client invoices through Intapp and firm compliance systems. -Coordinated client meetings, document signings, and multi-office events with precision and professionalism. -Oversaw expense reporting and reimbursement submissions using Concur, ensuring timely processing. -Maintained confidential client and firm records with strict adherence to data privacy standards. -Supported legal teams in administrative operations to enhance client service and workflow efficiency. - Organized attorney schedules to prioritize client commitments and litigation deadlines. -Drafted correspondence, engagement letters, and administrative documents under attorney direction. - Liaised with clients, vendors, and internal departments to streamline communication and logistics. -Assisted with matter management and time entry tracking to support accurate client billing. -Reconciled firm and personal credit card expenses with detailed documentation and audit readiness. -Prepared meeting materials, presentation binders, and electronic files for partner review. - Coordinated attorney travel arrangements, including international itineraries and visa documentation. -Ensured compliance with firm administrative policies and legal recordkeeping protocols. -Delivered high-quality administrative support in a fast-paced, client-focused legal environment.

-Managed executive calendar, travel logistics, and expense reporting using BILL and MavenLink platforms. -Facilitated EOS meetings, tracked leadership action items, and monitored progress against key business goals. -Coordinated meetings and communications with internal stakeholders and prospective clients. - Collected and analyzed project performance data to support business development and operational decisions. -Organized company-wide events and initiatives fostering employee engagement and cross-team collaboration. -Prepared executive correspondence, presentation materials, and client deliverables. -Maintained confidentiality of sensitive corporate and client information. -Streamlined executive workflows through proactive scheduling and task prioritization. -Supported project management activities ensuring alignment with organizational objectives. -Liaised between the President, department heads, and external partners to ensure effective communication. -Assisted with documentation for strategic planning and quarterly business reviews.Managed meeting logistics including agendas, materials, and post-meeting follow-up actions. -Ensured timely submission and reconciliation of executive expense reports. -Monitored operational efficiency metrics to assist in performance reporting. -Delivered consistent administrative support enhancing leadership productivity and client service delivery.

-Provided executive-level administrative support to four senior investors within the investment management division. -Created quarterly presentations and attribution reports utilizing S&P Global and FactSet data sources. -Scheduled complex international travel through BCD Travel and managed related expense reporting. -Coordinated investor meetings, client calls, and portfolio review sessions across global time zones. -Maintained calendars, emails, and investor correspondence to ensure seamless communication. - Prepared and edited investment research materials and client presentation decks. -Supported data compilation for investment performance tracking and reporting. - Liaised directly with clients, executives, and company leadership including CEOs and CFOs. -Processed invoices and expense reimbursements in compliance with corporate policies. - Assisted with onboarding and administrative integration for new investment professionals. -Organized cross-functional meetings and conferences for investment and research teams. - Managed confidential investment and client documentation with discretion and accuracy. - Coordinated team participation in firm-sponsored initiatives and professional development events. - Contributed to inclusive workplace culture through Women’s Business Alliance and Young Professionals programs. - Delivered proactive administrative solutions supporting investment productivity and client engagement.

-Supported Fifth Avenue Club Director with administrative coordination and client relationship management. -Managed office budgets, purchase orders, and supply procurement to optimize financial efficiency. - Coordinated client travel arrangements using the Ultramar Travel System for high-profile appointments. - Assisted in styling sessions and curated personalized shopping experiences for VIP clientele. - Partnered with marketing and asset protection teams to execute exclusive client events and initiatives. - Scheduled appointments, managed calendars, and maintained detailed client service records. - Prepared expense reports, vendor invoices, and internal documentation with accuracy and compliance. - Liaised with store leadership and brand partners to ensure exceptional client experiences. - Supported sales tracking, gift services, and order fulfillment for top-tier customers. - Handled confidential client information with discretion and professionalism. -Designed client communications, invitations, and follow-ups to reinforce brand loyalty. -Coordinated logistics for seasonal fashion previews and promotional events. -Maintained inventory of marketing materials and event supplies. -Assisted with onboarding and training support for new personal shopping team members. -Delivered proactive administrative support in a luxury retail environment focused on client satisfaction.

-Assisted stylists with on-air wardrobe coordination and model outfit preparation. -Managed clothing samples, inventory organization, and product returns for live segments. -Supported styling team during broadcast tapings to ensure timely outfit changes. -Maintained detailed tracking of garments, accessories, and sample requests. -Collaborated with production staff to meet broadcast schedules and presentation standards. - Prepared style boards and visual references for upcoming shows. -Ensured all garments were steamed, tagged, and camera-ready for filming. -Assisted with fitting sessions and documented wardrobe adjustments. -Communicated with vendors regarding product availability and sample delivery timelines. -Delivered dependable support in a fast-paced television production environment.