Anna Lorraine N.

Document Controller Contribute to efficient management & filing of all Project Documents; Work closely with the DC Team; Ensure proper and accurate maintenance & management of documentation paperworks and electronic archives; Ensure that Project Documents are correctly produced according to Company standards and rules, distributed to all relevant project team members; Archive set of Master Hard copies of drawings, as required; Prepare & register document transmittals; Compile commented documents, prepare transmittal sheets and submit back to Contractor. Executive Assistant (Substitute) Provide efficient and effective secretarial support to the Project Managers. Meetings/ video-conferences/ conference calls arrangement; Manage ingoing and outgoing correspondence on behalf of the management; Ensure proper documents’ filing; Guarantee proper visitors’ receiving; Monitor personnel’s timesheets.

Administration Officer: Provide efficient and effective administrative & secretarial support to the Marlin Project team. Travel arrangements & administration of employee business expense. Assist with arrangements for meetings, booking and preparation of conference room and VCC facility. Management of company expenses and liaise with the bank. Accounts payable. Preparation of the Company’s Monthly Financial Statement. Document Control: Document Control for Marlin Project Work Pack 1 (EPC of Jacket & Deck - Rosetti Marino) • General CONTRACTORS Documents– Procedures, Plans, Work Time Schedule, Project Control Reports. • Correspondences – Minutes of Meetings, Technical Queries, Deviation Requests, Monthly Statements, Notices, Bank guarantees, Insurance certificates, Indemnities, Invoices. • Procurement and Subcontractor Documents – Procedures, Plans and Reports. • Construction - Procedures, Plans and Reports. • Precomissioning, Commissioning and Start-up. Documentation archiving and maintenance of document register using E-Room. E-Room administrator. Coordinate all activities related to the Document Control procedure, including management documents, technical documents, drawings, and general correspondence. Ensures proper document classification, sorting, filing and proper archiving. Reviews completeness of documentation and prepares document transmittals. Performs document quality check in accordance to Company engineering document control procedures. Maintain up-to-date manual and electronic filing system and electronic databases of reports. Data Entry.

Provide efficient and effective administrative & secretarial support to the Marlin Project team. Travel arrangements and administration of employee business expenses. Department introduction of new staff. Assist with arrangements for meetings, booking and preparation of conference room and VCC facility. Arrange project related events. Assist with the preparation, editing and formatting of project reports and correspondence. Maintain up-to-date manual and electronic filing system and electronic databases of reports/drawings & other Engineering and Management documents Deal with the procurement of office consumables.

Provide efficient and effective administrative & secretarial support to the West Franklin Project team. Travel arrangements and administration of business expenses. Department introduction of new staff. Assist with arrangements for meetings, booking and preparation of conference room and VCC facility. Arrange project related events. Assist with the preparation, editing and formatting of project reports and correspondence. Maintain up-to-date manual and electronic filing system and electronic databases of reports (Technical queries & Correspondences). Deal with the procurement of office consumables. Data Entry.

Assists in the development of office policies and procedures. Executes brief safety induction to new starts & visitors. Coordinates travel request & hotel bookings. Assist with arrangements for meetings, booking and preparation of conference room and VCC facility. Arrange project related events. Provide administrative, clerical and logistic support to the Project Engineering Team. Assist with the preparation, editing and formatting of project reports and Correspondence.

Receives & routes incoming calls and fax. Receives and greets visitors. Directs visitors to their proper destination. Maintain the reception area. Performs other office support functions (sorting & distribution of incoming postal mails, posting outgoing mail) Receives and distribute incoming courier (documents & non-documents). Receives & verify invoices from suppliers. Manage day to day correspondence with suppliers. Process custom duty invoice. Prepare monthly courier invoice report with corresponding job numbers. Prepare Air Way Bill for documents & materials to be sent to Suppliers and/or to other Saipem Branch (local & overseas) Track and check updates of couriers sent. Maintain database of incoming and outgoing COURIERS. Update Company Telephone Directory. Update on changes in address of other Saipem branches, Barges & Ships. Perform other office secretarial & organizational skills.