Amina Bubshait

- Managed negotiations with external vendors and service agencies to fulfill group requirements effectively. - Analyzed and resolved intricate resource management issues to optimize scheduling and operational efficiency. - Provided leadership and supervision to administrative staff, ensuring seamless daily operations. - Conducted auditing and archiving of contracts, purchase orders, and service agreements. - Coordinated the collection of purchase orders and timesheets from clients. - Initiated requests for Proforma Invoices from the Accounting department to facilitate client amendments on purchase orders. - Oversaw equipment management including mobilization and demobilization dates, duration, and replacements. - Utilized SAP system for creating Purchase Requests (PR), Service Entry Sheets (SES), quotations, sales orders (SO), and preparing timesheets. - Maintained client communication channels, addressing inquiries and facilitating smooth transactions. - Regularly updated reports to provide accurate and timely information for decision-making. - Prepared and submitted documents such as quotations, purchase orders, contracts, and timesheets to the Accounting department for invoicing. - Managed client information by adding new clients to the SAP system. - Utilized the Aramco portal for bid submissions.

Handled production, manufacturing, purchasing, procurement, warehouse management, logistics management, import and exporting and other supply chain functions to facilitate business operations. Displayed exemplary negotiation skills when communicating with suppliers and vendors regarding contracts, policies and deadlines. Identified, selected and maintained logistic suppliers and achieved optimum costs and service qualities.

Experienced Admin clerk offering expertise in customer service,coordinator and file management. Dedicated team member with high attention to detail and strong organizational skills.