alice walgenwitz

personal assistant and human resources coordinator

About

SENIOR BILINGUAL PERSONAL ASSISTANT, Rigorous, organised, discreet, interpersonal skills and can-do attitude. I am working in an international company, specialized and experienced in tourism, private aviation and oil & gas industry

Country

switzerland

City

geneva

Industry

oil & energy

Skill

relations publiques, management, gestion de projet, assistance juridique, dynamique de groupe, service client, parler en public, oil/gas, paralegal, promotion commerciale, microsoft office, microsoft word, seminars, assistance administrative, tourisme, accueil, budgets, microsoft excel, public relations, customer service, project management

Experience

manager reservation center -hostess

piau-engaly

1994-12 - 2002-12 · 8 yrs 1 mo

Certified ISO 9002 ski resort Commercial and marketing development Doubling of net result (grown from 300K€ to 600K€ after 1 year) Individual and groups reservations

personal assistant to chief human resources officer and human resources coordinator

oryx energies

2017-9 - 2018-9 · 1 yr 1 mo

personal assistant and human resources coordinator

aog advisory services

2018-10 - Present · 8 yrs

coordinatrice logistique

jet management

2007-9 - 2009-1 · 1 yr 5 mos

* Creation of a reservation and global functioning procedure to get a better expenses’ control * Crew : organization of travels according to pilots and attendant’s planning * Coordination and negotiation of the plane tickets and accommodation * Following visas, medical and diverse administrative missions

deputy event manager, trade shows and key accounts coordinator

tignes developpement

2003-3 - 2007-8 · 4 yrs 6 mos

* Manage sport and cultural events organization (Chrismas and new year party, Tignes Airwaves, European Beach Soccer...) * Partnerships : contracts reviewing, highlighting the logos visibility (Orange, Subaru, Airwaves, Oxbow, Salomon) * Accounting and budgeting monitoring of the files of functioning (> 1M€ / year) * Public relation, organization of the VIP and partners journeys (high level sportsmen, industrial managers, media personalities…) * Participate in workshops, seminars and international fair trade and be the ambassador of the ski resort towards private customers as well as international tour operators * Participating in the creation of group journeys, seminars, symposium and sports events

executive assistant

oryx energies

2009-1 - 2017-9 · 8 yrs 9 mos

* Preparing Notices, Minutes for the Boards of Directors and Annual General Meetings for a number group companies, both in French and English * Finance: opening and closing of bank accounts in Europe and Africa * Legal and paralegal tasks: dealing with compliance questionnaires and related matters, ensuring the contracts database is up-to-date, review of contracts prior to execution * Drafting/sending letters in French and English to various institutions (e.g. Registrar of Commerce, banks, Notaries, lawyers, Presidents and Ministers) * Preparation of board packs, reports and other documents * Daily management of the agendas of the MD, the COO, CFO and other senior managers * Coordinating the logistics for internal and external meetings * Interface between the office in Geneva, the group’s head office and the subsidiaries in Africa (30 offices) * Organizing annual seminars and internal events * Preparing PowerPoint presentations * Administrative support for a team of 80 persons * Coordinating travel arrangements, visa requests and travel expenses * Discreet and confidential tasks