Alaa Sidawi

- Manage the In and Out communications system such as telephone calls reception and messages reception, transactions etc. - Manage and maintain CEO’s calendar including scheduling appointments, internal/external meetings and conference calls. - Coordinate CEO’s travel itineraries, flights. - Draft and edit correspondence, communications, presentations and other documents on behalf of CEO. - Secure appropriate signatures and track documents through the approval process on behalf of CEO. - Serve as a liaison with internal staff at all levels. - Prepare confidential documents, agendas for meetings, reports, briefing materials and presentations as needed to support the CEO. - Provide administrative support to CEO in order to increase his availability for executive level responsibilities. - Maintain a strict level of confidentiality. - Maintain an organized filing system of paper and electronic documents. - Any other duties as may reasonably be requested by the CEO.

- In conjunction with the organizational development manager, Creating the job descriptions of the Administration & Government department. - The KPI Champion for the Admin & Gov department. - The Policies and Procedures(P&P) champion for the Admin & Gov department. - Setup and coordinate meetings and conferences. - Manage office, maintain office supplies and equipment - Maintain confidential records and files (electronic and hard copy filing system) - Assist in resolving any administrative problems - Prepare and modify documents including correspondence, reports, drafts, memos. - Schedule and coordinate meetings, appointments and travel arrangements for the Manager. - Handling the medical insurance, labor office and Muqeem.

Organise the schedule of vehicle movments in collaboration with the logistic manager. Help in costs and contracts negotations for vehicles rentals. Supervise the schedule and execution of maintenance and repair work on mission vehicles. Participate in the hiring process for drivers. Ensure the continuous training of drivers. Ensure that all fuel consumption and mileage data are monitored, consolidated, analyzed and reported for each vehicle. Ensure the tracking system is working for all the cars.

-In conjunction with the logistics officer, make provisions for the staff and necessary equipment for loading\unloading -Supervisor the team of the daily workers charged with storage activities -Draft and complete dispatch and receipt documents according to SI. -Monitor incoming and outgoing equipment -Monitor the storage facilities and infrastructure both from inside and outside: locate damages and propose the necessary repairs -Monitor the quality of products at the time of receipt. Put aside non-compliant or infected products and report to the logistics officer -Regularly monitor the quality of products during storage. Pay special attention to expiration dates.

-Control 70 heavy duty drivers, 20 light drivers and 6 operators [forklifts, reach stacker]. -Control the fleet [70 trucks, 12 pickups, 5 cars] -Prepare convoys to transport different kinds of cargos from Ghana to other West Africa‘s countries [police and safety escort, fuel, daily expenses, trucks inspection…] -Coordinating with the shipment department to bring containers [cargo] from the port...And monitoring containers demurrages... -Coordinating with the maintenance department to ensure that the entire vehicles are in good conditions, and to solve mechanical problems that would happen on the road… -Coordinating with the store’s manager to provide all items for the trucks … -Coordinating with the convoy’s manager about the convoy’s situations and taking corrective actions if need it… - Controlling the fuel quantities [purchase order due to our schedule and consumptions] -Scheduling training programs for the drivers.

-Manage the day to day activity of warehouse to ensure adequate, and smooth process of incoming goods, receiving, and storage, order processing, and control inventory. -Distributes the daily work over the Warehouse staff - Plans and implements corrective and preventive actions according to storage procedures -Assist and maintain appropriate inventory levels and product loss control. -Determines space requirements for storage and replenishment of products to achieve distribution objectives and meet customer requirements. -Provide a safe work environment through personal actions.